Best Free Visitor Management Systems
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Compare the Top Free Visitor Management Systems as of April 2026
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What are Free Visitor Management Systems?
Visitor management software automates and secures the process of recording, pre-registering, and tracking guests in workplaces, buildings, and sites. It replaces paper sign-in sheets with digital check-in kiosks, mobile apps, or QR-based workflows that capture visitor data, issue badges, and notify hosts. It often integrates with access control systems, captures ID scans or health-screening questionnaires, and maintains audit logs to support security and compliance. Real-time dashboards let facility teams monitor who’s on-site, enforce policies, and generate reports for evacuation or regulatory requirements. Overall, visitor management software enhances safety, improves visitor experience, and brings operational efficiency to front-desk and facility workflows. Compare and read user reviews of the best Free Visitor Management systems currently available using the table below. This list is updated regularly.
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1
anny
anny
anny is an userfriendly visitor management platform designed to make welcoming guests effortless. Whether you’re managing a hybrid office, event space, or corporate campus – anny helps you create a professional, secure, and seamless check-in experience. Empower your team to manage visitors efficiently with customizable workflows, pre-registration links, and instant host notifications. Capture visitor data securely, streamline approvals, and ensure compliance with digital signatures and GDPR standards. Key Features: 🧍 Smart Check-In: Quick, paperless registration with customizable forms. 🔔 Instant Notifications: Hosts are automatically alerted when guests arrive. ✍️ E-Signatures: Collect NDAs or safety agreements digitally. 🪪 Visitor Badges: Generate branded badges for easy identification. 📊 Analytics: Gain insights into visitor flows and trends. Trusted by 1,000+ organizations – including DeepL, NIO, and Samsung.Starting Price: $2/resource/month -
2
Qminder
Qminder
Qminder is the leading Offline CRM for in-person service, an all-in-one hub for walk-ins, appointments, and queue management. Designed for organizations that rely on face-to-face interactions, Qminder bridges the gap between digital convenience and real-world service. It provides full visibility into the customer journey, while Service Intelligence tools turn data into actionable insights—helping businesses reduce wait times, optimize workflows, and improve efficiency. Trusted by government agencies, healthcare providers, financial institutions, universities, and major retailers, Qminder simplifies queue management, appointment scheduling, and real-time communication—ensuring seamless service and happier customers. Get started in under a week and see results from day one. With three flexible pricing plans and zero setup costs, onboarding is quick and hassle-free. Qminder has powered 1+ billion service interactions for AT&T, Verizon, Uber, Apple, and more. Now, it’s your turn.Starting Price: $789 per month -
3
VisitUs Reception
VisitUs Reception
Internationally recognized organizations such as Yamaha, Nespresso and government authorities have already successfully integrated our visitor management software into their operations They can instantly notify staff of guest arrivals and deliveries, access live visitor tracking, enhance their guest experience and much more – now so can you! Eliminate Paperwork, Automate Guest Logs And Increase Staff Productivity With This Revolutionary Visitor Management System! Seeking ways to improve your front desk and guest reception processes? Or do you want to track visitor hours, automate paper-based sign in and update your site evacuation procedures? Then it’s time to make the switch to VisitUs Reception, the industry leading Visitor Management System taking the business-world by storm.Starting Price: $29 USD / per month -
4
Autonix
Autonix
Autonix is a Trackable Dynamic QR Code Generator frontend with a visitor management solution backend. We enable businesses to collect and view visit activity with a powerful dashboard reporting on important KPIs. Our visitor check-in options via QR Code, Kiosk, or unique web URL lets visitors have choice when checking in. Gain insights and earn trust with an easy-to-use visitor check-in system. All plans include unlimited trackers and scans. We support all kinds of types of QR Codes, styles, and export as PNG/SVG/EPS for further. Data is available in dashboard, with your Google Analytics. Visitors exportable as well. Zapier Integration and API available. Teams, SSO and more available for enterprise customers. Custom solutions and functionality capable, just request a demo and lets talk about your unique use case!Starting Price: Free Account Available -
5
Envoy
Envoy, Inc.
Envoy is transforming modern workplaces for hybrid work and safely bringing people together so they can connect, collaborate, and thrive. Envoy’s workplace platform has redefined how companies welcome visitors, keep employees safe, book desks and conference rooms, and manage deliveries in over 14,000 locations around the globe by designing products for a flexible workplace experience. With more than 100,000 new sign-ins every day, Envoy Visitors creates a warm welcome for guests while safeguarding people, property, and ideas. Envoy Protect confirms employees are healthy and helps to coordinate schedules before they come on-site. Envoy Desks gives employees the flexibility to reserve a desk for the days they are in the office to collaborate with teammates. Envoy Rooms provides a simple solution to book meeting rooms and free up unused space. Envoy Deliveries ensures packages reach their recipients without mailroom pile-ups.Starting Price: Free -
6
WorkInSync
WorkInSync
WorkInSync is a SaaS solution that enables companies to establish hybrid workplaces and bring employees to office safely. With features such as employee scheduling, hotdesking and hoteling, conference room management, parking and cafeteria management, WorkInSync powers workplaces of the future and empowers employees to work anywhere, anytime. With WorkInSync’s Team Calendar, employees can make their office visits more productive by knowing beforehand which colleagues they can collaborate with. WorkInSync’s Vaccination Tracker, Health Questionnaire and Contactless Access Management enables companies to keep workplaces safe by only allowing eligible employees to visit the office. WorkInSync’s integrations with Microsoft365, MS Teams, Google Workspace, Slack, and multiple HRMS systems and identity providers allow companies to seamlessly add WorkInSync to their existing workflows. WorkInSync is used by 350,000 employees at over 180 companies globally.Starting Price: $2.50 per user per month -
7
Lobbytrack
Jolly Technologies
Lobbytrack is the best visitor management system (ViMS) for contactless visitor management. You can quickly sign in and out visitors using the visitor sign-in system and visitor management app (iOS, Android and Windows Tablet). Additionally, the visitor management solution allows you to quickie take photos, do visitor check-ups, sign non-disclosure agreements (NDA), and print badges. Lobbytrack visitor management software provides complete control over anyone on the organization’s or company’s premises. Lobbytrack stays in sync, so you never have to update the employee and visitor database manually. Instead, Lobbytrack does everything for you. Hosts can use the visitor management app to schedule visits and sign out visitors without the visitor having to do anything. Finally, the security guard app allows quick forwarding of alerts and evacuation plans. You have management and top security at your fingertips.Starting Price: Free -
8
Flexopus
Flexopus
Flexopus is an all-in-one workplace management software, 100% developed and hosted in Germany. Flexopus makes desk sharing effortless: employees can book fixed or hot desks via desktop, mobile app, or live floor plans. Beyond desk sharing, Flexopus covers the full workplace: meeting rooms, phone booths, and collaboration spaces can be reserved with catering or facility services added in just a few clicks. Parking management is integrated, letting employees and visitors book spaces in advance. The Flexopus visitor management facilitates the registration and is 100 % data conform. Manage IT-hardware, cars and everything else via the Flexopus asset management. Plan catering and facility add guests and book a meeting room in just a few clicks via one platform with Flexopus event management. Integrate IoT seamlessly into your company via displays, smartlocks and more. Flexopus is 100 % GDPR conform and is exclusively hosted in Germany. The all-in-one solution!Starting Price: Upon request -
9
Appspace
Appspace
People and places are the foundation of your culture. Build an exceptional workplace experience for your teams with a simple communication and space management platform. Appspace is the only platform that deeply integrates digital signage, collaboration tools, room scheduling, and many other tools your team needs to stay connected, whether they’re at work, at home, or on the go. Share the latest reports and announcements using pre-designed templates with your colors and fonts. Publish content to right places and the right time - wherever your team works. View content in the office, at home, or on the go – with simple apps that leverage your existing tools. Keep track of communications performance and use insights to adapt your communications strategy. Manage office traffic in and out of workplace locations for peace of mind that won’t complicate processes. Get meetings started faster by being able to see available meeting spaces and instantly book it.Starting Price: $600 per month -
10
Zoom Workplace
Zoom Communications
Unified business communication and collaboration tools. Reimagine how your teams work with an all-in-one, open collaboration platform with AI Companion. Streamline communication, improve productivity, optimize in-person time, and increase employee engagement, all with Zoom Workplace. Make meaningful connections with a unified solution for meetings, team chat, whiteboard, phone, and more. Reduce wasted time going back and forth between applications. Zoom Workplace provides you with a seamless, automated user experience from your mobile device or desktop Streamlined features give you the ability to initiate a call or meeting from a chat, collaborate on a whiteboard from your desktop or room, and see whether a co-worker is available with presence.Starting Price: $13.32/user/month -
11
Othership
Othership
Othership provides a set of solutions for hybrid working policies that facilitates collaboration and connection including the leading desk booking software. By supporting all parts of the hybrid policy you can use the data and insights to optimize your workplace strategy, properly! Othership not only does desk booking, visitor management and meeting rooms bookings but also facilitates remote working and out of office statuses on the other days. Admins and HR can therefore use this data to better plan for the future of work. You can even choose to buy or sell workspace through an adjacent platform, Othership On Demand.Starting Price: £4 per user per month -
12
Proptia
Proptia
Proptia provides all-encompassing visitor management, access control, license plate recognition, and intercom solutions. A seamless experience that is as powerful as it is flexible. Whether you’re managing a single commercial building or a sprawling community, Proptia offers the tools you need to get the job done—with ease, accuracy, and speed. Our Security Smart Intercom Units and Software are the ultimate solutions for modern security needs in guard-gated communities, residential hi-rise buildings, and commercial buildings. Our state-of-the-art intercom units offer seamless communication and access control, with video and audio capabilities, digital keys and pass, and remote management features. Our cutting-edge license plate recognition software and vehicle identification system offer advanced monitoring capabilities for both entry and exit points.Starting Price: Free -
13
Robin
Robin Powered
Robin’s workplace platform is built with hybrid work in mind and has specialized tools for visitor management, meeting room management and flexible desk booking. Get everything you need to help people find coworkers, conference rooms, and welcome guests to the office. Robin’s visitor management makes it easy for teams to invite and coordinate people visiting the office. Gain actionable insights around office capacity trends, team-by-team stats and meeting room usage. Need more in-depth reporting? Exports from Robin can be uploaded into PowerBI, Excel, or other tools for more granular analytics.Starting Price: Free -
14
ezTurns
ezTurns
Are you looking for a simple customer queuing system? An online queue management system that is customizable and easy to use? Well, ezTurns is the customer queue management app you definitely need. As one of the best business apps and queue management system, it is the fast and cheap queuing solution for your business. What could be easier? Get started fast casting your display to any TV and controlling it from your phone or computer. Watch customers coming in as they announce themselves through the kiosk screen. Let your clients leave the building while they wait for their turn and get updates through their smartphones without installing an app. Get continuous updates for additional functionalities painlessly.Starting Price: $9.99 per month -
15
Welcm
Welcm
Flexible tools for multi-tenant buildings, self-managed offices and remote working. Through extensive market research and working very closely with numerous businesses we have designed Welcm around what you actually need. So much better than our old visitor book! At last we have a reception that reflects our business. Welcm is a big part of that change. We're looking forward to seeing what comes next. All the features, 1 location, 100 staff, 30 visitors per day. Looking for a visitor management system for your school or charity but need our Premium plan? Get in touch to ask about our school's and charities pricing. Welcm's Custom Plan allows us to create a bespoke visitor management system for your organization. Many or our Custom Plan customers discovered that, whilst there was no shortage of visitor management systems available, none met their specific requirements.Starting Price: $100.00/month -
16
Ezy Signin
Ezy Sign-in
Optimise your workplace with secure and compliant sign-ins for visitors, contractors & employees. Become more efficient with hot desk and meeting room management for your remote, hybrid and onsite workforce – it’s everything you need in one safe place. Ezy Signin's system is installed in minutes, which includes a check in Kiosk via iPad or via a printed QR Code using a smartphone. Ezy Signin supports one or thousands of locations, and also provides employee check-ins via the android or iOS app. Modernise your front desk and reception operations today with a digital visitor management system from Ezy Sign-in!Starting Price: Free -
17
FeverIQ
Enya.ai
FeverIQ Covid Health & Safety Manager: Save Time & Money Best suited for senior executives and HR leaders at companies who are looking to manage health and safety for 100 or more employees, reduce legal & financial risk to their companies, & optimize for accuracy & productivity. For $0.17 per user per day your company can: - Add multiple teams to rotational cohorts. - Get best-in-class risk assessments. - Monitor daily team health checks. - Export contact tracing data. - Manage quarantines & order Covid tests to ship directly when needed - Keep team data confidential and HIPAA compliant -Protect employees, parents, students, and visitors … all from one time-saving dashboard! 70% of COVID patients never develop fever. No single symptom is definitive, so COVID is difficult to detect. Our advanced risk model helps screen for probable infections.Starting Price: $5.00 per user per month -
18
Eden Workplace
Eden Workplace
Software to make desk reservations easier for your team, including assigning permanent and hybrid desks, providing wayfinding solutions for employees, and ensuring your office meets social distancing guidelines. Keep your office safe and secure. Allow visitors to check in, sign NDAs, and print badges on entry. Our software also helps you save time by allowing your employees to pre-register their guests. Make service requests easier to send and track. With Eden Workplace, employees can file tickets for all of their needs and IT and workplace managers can organize and handle tickets in one place. Make meetings stress-free with Eden Workplace’s room scheduling software. Book conference rooms, check in and out of meetings, and integrate meetings with Google Calendar and Slack.Starting Price: $79 per location per month -
19
MyLobby
MyMedia
Manage visitors at the reception easily and orderly with MyLobby, an interactive visitor management solution from MyMedia. With MyLobby, guests can simply check-in and the host is notified promptly of their arrival via text or email message. MyLobby enables users to improve visitor management, check visitor records in the cloud, get instant notifications, save time, and mitigate security threats.Starting Price: $75.00/month -
20
Sign In App
Sign In Solutions
Sign In App is a modern, enjoyable way to sign in visitors and staff, and book desks & meeting rooms. From smartphone contactless sign-in to RFID and QR code scanning, Flexible tools, built for the modern workplace. With shared evacuation reports updated in real-time across all your devices, Safety+ by Sign In App is setting a new standard for efficient evacuations. Join or start an evacuation report and work with colleagues and fire marshals to ensure everyone is safe. Safety check gives you the tools you need to comply with the latest safety regulations and guidance. Issue health certificates based on vaccination status or test results, or maintain a block list to prevent unauthorized access by high-risk individuals. The workplace is changing and Spaces is here to help you manage that change. Spaces is the smart and flexible desk and meeting room booking add-on for the Sign In App. Embrace the hybrid workforce and manage reduced capacity with Spaces.Starting Price: $415 per year -
21
Raptool Visitor Management
Raptool
The look and functionality in our visitor management system can easily be customized. The app is available for Windows, Android and iOS. A real app means ultra-fast response and offline capability. Touch or normal keyboard. Get a new experience with a video explainer for each section of your visitor sign in process. Use our ready made videos or create your own. Your visitor management display is the first thing your visitors see when they visit your company. With Raptool you can easily customize the background, colors and functionality. Your visitor management display is the first thing your visitors see when they visit your company. With Raptool you can easily customize the background, colors and functionality. You can access your visitor lists, and create reports through our web-backend-interface. Export to PDF or Excel. Use our cloud servers, make an off-line installation or use your own servers. Easy to integrate to other systems.Starting Price: $25.00/month/user -
22
Nexudus
Nexudus
Automate workflows, streamline operations, support your members and scale up with Nexudus. Maximize your resources by automating your operations with our set of solutions, integrations and apps. Webinars, videos, a learning database, and the best onboarding team will be behind you to support your transition onto our platform. Our Customer support team also works relentlessly to ensure you feel supported and make the most of your experience with us. Send proposals to your potential customers, allow them to preview details of a future contract, and let them sign contracts or documents with Digital Signature. Use Floor Plans to give you a bird’s-eye view of your location, the desks and offices that are available and the location where each of your users will be sitting. Members and coworkers can also book desks through the Floor Plans screen on the Members’ Portal.Starting Price: $21 per month -
23
ZAP IN
ZAP IN
ZAP IN sets the modern industry standard for an efficient automated visitor management system complimenting and enhancing your workforce. ZAP IN collects and hosts sign-ins allowing visitors to conveniently input their information from a modern touch-screen tablet ensuring flexible, secure and organized sign-ins from real life time instantly notifying your company upon a visitor's arrival. ZAP IN is a Visitor Management System that is perfectly equipped to provide any shared space or workplace a reliable Workplace Screening Solution. We have been helping thousands of users in their efforts to track their visitors/employees, reduce their liability and create accurate and accessible traffic data reports for over a decade. ZAP IN maintains an encrypted cloud-based visitor log.Starting Price: $49.00/month -
24
Greetly
Greetly
Greetly is the leading touchless visitor management system serving enterprise and SMB clients across the globe. Greetly's highly customizable digital receptionist saves enterprises time and dollars by modernizing customers' office reception capabilities and by managing visiting customers, vendors and interview candidates as well as deliveries, facility tours, secured facility entry/exit and more. Greetly provides instant visitor notifications, eSignatures, printing visitor badges and much more. Greetly is used by global industry leaders, including DHL, Garmin, and Northwestern Mutual, hyper-growth companies like Venture X and Vita Coco, as well as government agencies from the US Air Force, City of Tallahassee, FL, and National Science Foundation.Starting Price: 64.00/month -
25
Axis GatePass Visitor Management System
SMG Infosolutions
The software manages activities at Entry and Exit points of an organization. It maintains records of Visitors, contract labor, Vehicles, assets and material. The authorization workflow validates and allows permissions for all transactions in the application. The software provides access-control infrastructure for visitors, contract workers and employees. The visitor management software generates visitor pass (badge) for authorized entry & exit of visitors, vehicles and material. These passes can be designed with photographs and barcodes. Axis Gatepass uses advanced technologies and devices like face recognition, fingerprints, GSM modem, and visiting card scanner with OCR, digital pen, Time & attendance device and HID tags to give an integrated & technologically futuristic solution. Axis Gatepass is an integrated web-based visitor management system with versions and modules available on Desktop, Web & Android mobile devices.Starting Price: $2 per month -
26
W3lcome
W3lcome Digital Sign-in
Bring true innovation to your lobby with W3lcome, a smart iPad visitor management system. Offer an awesome experience to your visitors right at the front desk. Show your logo and company colors right at the start and fortify your brand identity. Don't have your visitors feel lost. Offer custom ID badges with your logo and useful information for them. Make your visitors life a little easier. Less time spent on the check-in process means more attention to your visitors. No one likes to sign multiple documents at the lobby. Integrate document signing on the check-in process. With your team notified, your visitors don't have to keep waiting at the lobby. Do you care about your visitors' experience? Talk to one of our specialists and understand how W3lcome can help you impress your visitors. Your visitors provide their date directly on the iPad, giving them a positive experience from the get-go.Starting Price: $99 per month -
27
EASE Visitor
Globalvox
A complete visitor management solution for accelerating growth! Protect your business with our state of art solutions and technologies for ID authentication, watch list screening, and visitor management. EASE Visitor lobby management with watchlist and sex offender list screening. The quick and easy to use lobby management system, with integrated watchlist and sex offender list screening, that fits your organizations needs. EASE Visitor works seamlessly over one or more Locations and offers a customizable and scalable solution to manage your visitors. Value Proposition. Go Paperless - Replace your existing visitor logbook and digitize visitor’s experience. Value your frontdesk and visitors' time - quick check in / check out. Mitigate any potential threats through automated security features and watchlist screening ROI - Reduce frontdesk expenses by 90%. Seamlessly integrate EASE visitor with your existing enterprise applications. Adhere to compliance requirements - Health, SafetyStarting Price: $49 per month -
28
Wylcome
Wylcome
Get rid of paper forms and provide your visitors with a seamless digital experience. No need to key in unnecessary details with the SingPass Mobile integration. Access real-time reports of visitors across all your office locations from the admin console. Be notified if a visitor has a particularly high temperature. No need to proactively review their submissions. Touchless technology enables visitors to check in at your workplace without ever having to touch any device other than their own. Instead, the whole process, from entering their details to their badge being printed, is completely touchless. It’s faster and it’s safer. No need to wait in queues for people to sign in. Multiple visitors can sign in simultaneously on their own device. No risks of contamination due to germs that are common with shared devices. No more devices with unfamiliar keyboards that slow you down. Breeze through with your own familiar device.Starting Price: $80 per month -
29
Visitor Pro
Visitor Pro
Visitor Pro is a fast, easy to use and customizable check-in system. Through the use of predictive algorithms and lean workflows we pride ourselves on allowing users to check in up to twice as fast as other systems. Hosts are instantly notified via e-mail or text message. Visitor Pro is the best choice for companies looking for a fast and reliable method of registering visitors. Customize the app with your company logo, customized login process, custom question, legal agreements, and badges. The Visitor Pro contactless sign in feature provides a hygienic, touch free way to register visitors at your workplace, reducing the need for interaction and does it up to twice as fast as competing systems. Visitor Pro offers customizable check-in workflows for different visitor types such as guests or delivery couriers. A guest will be prompted to identify their name, the name of their company, their phone number, and an NDA if it is a first-time visit.Starting Price: $19 per month -
30
Kadence
Kadence
The platform that coordinates your people, projects, and spaces. Create meaningful connections by enabling in-person collaboration and community building. Designed to improve the coordination of people, space, and time to help your teams work smarter. Easy desk booking. Find and reserve the perfect desk in seconds. See all your meetings in one place, with calendar tools your teams already use. Know the best time and place to meet with clear visibility. Know who’s visiting, when they arrived, and that everyone is safe to be there. An effortless user experience that your team will love to use. Get a clear view of who is booked to come into the office or work remotely. Find spaces quickly based on availability or who is in the office. Find time together easily by getting visibility of teammates’ schedules. Make the best decisions and manage your hybrid workplace more efficiently. Flexible admin control on office capacity and access.Starting Price: $4 per user per month
